We are rapidly approaching one our biggest fund raising events of the year and we need you all to please sign up to volunteering ‘shifts’.
The fundraising will take place at Dobbies Garden Centre in Hare Hatch, Twyford, to assist their customers with their Christmas trees as well as running a guess the weight of the cake & number of jelly beans stall.
This will take place over the first three weekends of December: 2/3, 9/10 & 16/17. The first two weekends will of course be the busiest, so the most important to us in terms of volunteer cover.
Christmas trees will take place outside under the polytunnel and involves helping customers choose a tree, take it to the netting area for wrapping and then taking the Christmas tree from the netting area to customer’s car once it has been paid for. This will be run by the cubs, scouts & leaders. In response for this, we hope to get a donation.
The cake/jelly bean stall will be housed inside the garden centre building and run by beavers & their parents. There will be a guess the weight of the cake competition being run, along with a guess the number of jelly beans. Both of these will be a fixed price £1 entry, with a winner announced for each at the end of all three weekends. This stand will also hopefully attract extra donations as well.
Full instructions of what to do will be provided on the day.
Last year we raised over £1700 and always strive to make as much money as possible. The more we raise, the more and better activities we can enjoy throughout the year, along with funding property, equipment, a new minibus as well as all the bills & insurances we have.
For 2023 we are doing three weekends, rather than two, so need as much help as possible please to hopefully make over £2000!
This year we are using whenavailable.com to organise all our volunteering slots. Links to all the different rotas are shown and detailed below.
All you need to do it click the relevant link for your section, input the name of the Beaver, Cub, Scout or Leader and then choose which shifts you can attend.
Your device cookies will track your login, so you can go back and amend your responses if needed.
For anyone with multiple children in the same section, you will need to use separate devices or go incognito in order to input two different responses/names on the same rota.
Beavers – Cake & Jelly Bean Stall
Your sign up rota is available here: https://whenavailable.com/event/xuNTfsthZt2PVGcs8
Each shift will last 2 hours.
We ask that every Beaver tries to please sign up for at least one shift. You are of course welcome to do more if you can/would like to.
A parent/guardian must accompany your Beaver for the duration of the shift. You will be responsible for manning the cake/jelly bean stall and looking after your beaver.
Each shift is currently limited to one Beaver in order to ensure an even spread across the three weekends.
Cubs – Christmas Trees
Your sign up rota is available here: https://whenavailable.com/event/ncyiyVTBLgh89xee6
Both Saturday and Sunday is split into two shifts. So a total of 4 shifts per weekend, or 12 overall. The times of each shift are shown on the above rota.
We ask that every Cub tries to please sign up for at least two shifts. You are of course welcome to do more if you can/would like to.
Cubs will be under the supervision of the leader(s) in charge and therefore a parent does not need to attend.
Each shift is currently limited to three cubs in order to ensure an even spread across the three weekends.
Scouts & Sea Scouts – Christmas Trees
Your sign up rota is available here: https://whenavailable.com/event/PPbUdDPxPvj2Q94s9
Both Saturday and Sunday is split into two shifts. So a total of 4 shifts per weekend, or 12 overall. The times of each shift are shown on the above rota.
We ask that every Scout tries to please sign up for at least two shifts. You are of course welcome to do more if you can/would like to.
Scouts will be under the supervision of the leader(s) in charge and therefore a parent does not need to attend.
Each shift is currently limited to four scouts in order to ensure an even spread across the three weekends.
Leaders & Exec Members – Christmas Trees
Your sign up rota is available here: https://whenavailable.com/event/LBVTvuamRZB6bqW18
You will be needed to manage and supervise the Christmas trees, cubs & scouts (whilst periodically checking the cake stand is running ok with the beaver & parent on it)
Both Saturday and Sunday is split into two shifts. So a total of 4 shifts per weekend, or 12 overall. The times of each shift are shown on the above rota.
We ask that every Leader/Exec member tries to please sign up for as many shifts as you can, but ideally at least 2. We need two leaders/exec members for every shift.
Each shift is currently limited to 2 responses in order to ensure an even spread across the three weekends.
When choosing your days, it would be nice to try have at least one leader on every shift, as opposed to two exec members.
Hopefully all the above and the sign up rotas make sense. If anyone has any issues, requests or questions, please email the event organiser Richard (Scout Leader) on 84threadingscouts@gmail.com
Thank you for your time reading this email and for signing up to as many shifts as you can give.
We need as much help as we can get and obviously the more people we have, the bigger the impact, which in turn should bring in more money!
Best Regards
Richard Taylor – Scout Leader
